Help Wanted ASAP! Looking for a Smart Executive Assistant & a Market Center Administrator!

Earlier this year I become a partner with Keller Williams Capital Properties' new Bethesda-Chevy Chase office and business continues to be be great! As we work towards reaching the next level, both in my personal business and as an office, we find ourselves in a place where we need more smart and dynamic people who are looking to grow with us.

It's an exciting time for me, my office and the real estate market and if you are someone you know are interested in being my Executive Assistant or the office's Market Center Administrator, please contact me ASAP for more details or simply send me a cover letter, resume and salary requirements. Thanks!

MYNOR HERRERA'S EXECUTIVE ASSISTANT'S OVERVIEW

 

Key Area of Accountability	Key Tasks
1.    Leadership	Ø  Design and implement systems. Ø  Create and maintain operations manual documenting systems and standards. Ø  Review Annual/Monthly/Weekly Goals (4-1-1). Ø  Hire, train, consult, and hold accountable all additional administrative team members as appropriate for team structure. Ø  Block and manage work and personal time.
2.    Lead Generation	Ø  Manage client database. Ø  Track and coordinate leads. Ø  Coordinate advertising, including writing and placing ads, and producing graphics and feature sheets. Ø  Prepare listing packages. Ø  Prepare buyer packages. Ø  Maintain files for testimonials. Ø  Handle customer inquiries and complaints.
3.    Client Care	Ø  For Buyers: 1.     Provide Buyer Representation packet. Ø  For Sellers: 1.     Arrange for signs, lockbox, and photographs. 2.     Enter and update information in the MLS. 3.     Put in or link to websites and update websites as needed. Ø  Transaction and closing coordination, including: 1.     Set up contract-to-closing file. 2.     Fill out Greensheet. 3.     Schedule and coordinate closing process, including Distribution Authorization (DA). 4.     Insure for all filings and notifications. 5.     Provide postclosing information and service.

4.    Administration and Communication

Ø  Schedule and attend training. Ø  Set up and maintain all files, including listing property files and contract files. Ø  Maintain archives. Ø  Maintain all databases. Ø  Bookkeeping, including monthly P&L statements. Ø  Open and distribute mail; deal with correspondence. Ø  Answer phones; take and deliver messages. Ø  Send and receive faxes and email. Ø   Personal assistance as needed.

BETHESDA MARKET CENTER ADMINISTRATOR OVERVIEW

Key Area of Accountability	Key Tasks
1.    Manage Market Center Finances	Ø  Manage full charge accounting for the Market Center. Ø  Manage the computerized bookkeeping for the Market Center. Ø  Act as the Market Center liaison to the CPA. Ø  Maintain all office files. Ø  Report all production and accounting figures to Keller Williams Realty International (KWRI) on a monthly basis. Ø  Process and pay associate commissions in locations where associates are not paid at closing.
2.    Manage All Market Center Operations and Administrative Functions	Ø  Recruit, select, and train Directors of First Impressions (DOFIs) or Assistant MCAs. Ø  Interact with staff, associates, and vendors. Ø  Purchase supplies and equipment. Ø  Ensure professional appearances of all physical facilities. Ø  Distribute communications. Ø  Coordinate maintenance of office equipment. Ø  Responsible for phones being covered.
3.    Support Team Leader and Associates	Ø  Assist Team Leader in implementing Market Center training calendar and in conducting orientation. Ø  Provide support and feedback to the Team Leader on all matters affecting growth, productivity, and operation of the Market Center. Ø  Assist the TL in gathering materials for the weekly newsletter. Ø  Understand, demonstrate, and promote the WI4C2TS and the KW culture as it relates to associates, staff, ownership, and others. Ø  Calculate and create reports for local, regional, and international awards.