Full Time Real Estate Administrative Assistant

Mynor and Associates, a small, but top producing real estate team, is looking for a detail-oriented, problem solving, tech savvy professional to join its growing team!

Are you a fast learner? Are you flexible and willing to do a bit of everything? Are you a problem solver? Do you have a positive attitude and and the ability to adapt in a fast-paced environment? Are you learning based? If this sounds like you, we would love to talk to you!


P O S I T I O N      S U M M A R Y

Transaction Coordination
Exceptional organizational skills are essential. Candidate must be able to successfully manage his/her time, keep his/her workspace clutter-free, prioritize projects and stay on top of his/her schedule.

Key Responsibilities

• Preparing template real estate agreements and coordinating signing of said agreements.
• Ensuring paperwork is compliant with the broker's requirements.
• Creating a time line of important dates for the different parties involved to follow, such as deadlines for loan and inspection contingency removal.
• Scheduling appointments and inspections.
• Entering listings on the MLS.
• Creating advertisements online, posting photos and videos of available properties.

Client Communications
Candidate must be detail-oriented, self-motivated and possess excellent written and verbal communication skills.

Key Responsibilities

• Implementing marketing plans.
• Assisting in establishment of long-term relationship with clients.
• Organizing client-oriented events.
• Individual and mass communication efforts.
• Preparing and/or coordinating the production of collateral marketing materials.
• Identifying sponsorship, speaking, award and PR opportunities.
• Monitoring the effectiveness of marketing initiatives.
• Maintaining our database

Blogging*
Candidate must have a knack for writing, essentially breaking industry information down to the consumer level while sustaining the company's voice across all blog content.

Key Responsibilities

• Writing (summarizing articles) and curating various types of articles on a wide range of topics for our blog.
• Optimizing content for search engines and lead generation.
• Conducting analytical projects to improve blog strategies/tactics.
• Growing blog subscribers and expanding the overall blog's reach.

Social Media*
Candidate will manage, leverage, and grow our online social media accounts by creating and implementing strategies and tactics that improve our social media presence.

Key Responsibilities

• Managing all social media platforms for the business.
• Creating and evaluating social media strategies.
• Monitoring, responding to, and communicating with our online community.
• Developing new methods to engage customers on social platforms.
• Growing the company's social media reach.

Email Marketing*
Candidate will be expected to develop and track email campaigns to ultimately increase our business' email marketing success.

Key Responsibilities

• Managing email campaigns from start to finish, including creation of pieces, planning, testing, evaluating, and reporting.
• Developing and optimizing lead nurturing campaigns.
• Segmenting contact lists and personalizing emails.
• Keeping up to date with practices and standards in the email marketing industry.

Property Management**
Candidate will be responsible for managing the day-to-day operations of two beach rental properties; including advertising the properties, explaining advantages of location and services, and ensuring the property is in good working order.

Key Responsibilities

• Promoting the rentals in various websites.
• Responding to inquiries.
• Filing and organizing lease agreements.
• Collecting and recording rent payments.
• Creating work orders for maintenance technicians and cleanings.
• Paying properties' expenses and reimbursing deposits.

* These online marketing efforts may be shared with a PR/Marketing intern. This is a possible fulltime position down the road.
** This portion of the job is very turn-key and easy to learn.

Our team takes pride in working hard, but having fun at what we do. We are very passionate about our work and want the person who takes this position to take ownership and feel the same way over their assigned areas.

We want to know more about you! We know time is valuable and we don't want to waste yours or ours, please send us a resume and cover letter detailing your salary requirements and why you think you would rock this position! Email: brenda@mynorandassociates.com

Real Estate: Writer/Social Media/Admin (Downtown Bethesda)

Mynor and Associates, a small, but top producing real estate team, is looking for a creative, tech savvy professional to join its team! This is currently a part-time position that could grow into a fulltime position.

Are you a fast learner? Are you flexible and willing to do a bit of everything? Are you creative AND tech savvy? Do you have a great attitude and an awesome personality that can adapt to a quick environment? If this sounds like you, we would love to talk to you!

Additional MUST-haves include:
- Excellent writer
- Great attention to detail - this is very important
- Exceptional organizational abilities
- Excellent writer
- Learning based
- Own a laptop
- Ability to work 20 hours/week, between Monday and Friday
- Did we say, "Excellent writer?!"

We would love the following skills, though they are not required:
- Experience with WordPress, Blogger, etc.
- Knowledge of SEO tactics
- Knowledge of Top Producer
- Knowledge of Constant Contact, BombBomb, etc.
- Knowledge of MRIS
- Knowledge of Adobe products

Responsibilities include:
- Prepare monthly e-newsletters
- Coordinate print marketing
- Maintain our social media accounts
- Blogging...and lots of it!
- Data entry - a necessary, but VERY important evil
- Handle inquiries for two beach rentals
- Miscellaneous projects and research
- Anticipating problems and suggesting solutions

Our team takes pride in working hard, but having fun at what we do. We are very passionate about work and want the person who takes this position to take ownership and feel the same way over their assigned areas.

We want to know more about you! We know time is valuable and we don't want to waste yours or ours, please send us a resume and cover letter detailing your hourly rate and why you think you would rock this position!
E-mail: info@mynorandassociates.com

Terry Sharp resigned; MCC position to be filled.

It’s not great news that Terry Sharp announced his resignation from his position as the MCC. His last day will be on August 30^th and as the MCC for the past 7 months, it would be a particularly hard task to replace such a great team player.

It is a very important position for the market center and we wish to fill this post immediately. For anyone who is qualified and interested for the job, below is the main job description. Please feel free to send your resumes to nmosley@kwcapitalproperties.com.

MCC Job Description

•   Maintain agent roster to include emails and extensions. Accept and distribute all mail. Order supplies; always confirm supply order with MCA before submitting.

• Make conference room reservations and keep schedule posted so agents know when it is in use. Utilize the Resource on the Beta version of office internet.

• Maintain a clean, organized and friendly office for all agents. Kitchen & Bathroom trash should be bagged and taken to the dumpster as needed.

• Maintain a complete license roster for all agents affiliated with MC #905. The spreadsheet should include agent name, jurisdiction, license/registration number and expiration date. All licenses should be posted on the display board. A 90 day action plan should be enforced to notify agents of license expiration. 90-60 and 30 day emails to agents reminding them of the expiration date.

• Maintain office calendar for all trainings and events that go on in the market center... Post local trainings and events on the small board. Regional & National events should be posted on the larger board. Full color calendars should be kept at front desk for distribution to new agents, transfer agents and recruits. (Minimum 10 flyers).

• Verify email from corporate has correct information by coordinating with Melinda/Michael Zukrow weekly. Make sure the KWCP website is updated with correct information and pictures of our agents are updated as the agents are added.

• Email strategic alliance partners for topic of discussion for monthly class. Information should be updated on all calendars and announcements to agents no later than the prior week in order to allow time for promotion.

• Sales Board – All new written business, sales & listings entered onto sales board. Obtain written contracts from Natasha and will pull listings from MRIS.

• Leaders Lunch- Provide TL the list of agents who qualified for Leaders Lunch by the 4 TH day of the month. Keep RSVP list as well as make any reservations if necessary.

• Update Face Book page with all new listings for the office. Information should be obtain from MRIS and edited appropriately. If there is a way to link the listing to the agents own personal fan page this should be identified. Additional information to included event photos, agent milestones, market center milestones, etc.

• Attend all sales, ALC and staff meetings and take minutes. All minutes should be typed and emailed out within 48 hours of meeting.

• 20 minute meeting each Monday with Ricki to go over calendar and make any necessary adjustments.

• New Agent/Transfer Agent On Boarding & Orientation- New/Transfer agents completely on boarded in 5 days (with a goal to reduce this number to 3 by next review) to include all GCAAR applications and transfers, MRIS Application and transfers, License transfers, business cards, scheduled one on one with TL for goal setting. Follow up with agents ensure all tasks are complete and/or complete for them if necessary.

• Pass/Fail list – List provided in the first week of the month. Maintain drip campaign after initial email. Follow up phone calls 48 hours after initial email sent. Script will be provided. Provide updates at the following staff meeting regarding RSVP’s and phone successes.

• Maintain 33 touch program for TL, by adding names and emails to current 33 touch program.

• 12 days of eEdge to learn eEdge as the Ambassador for the office. As well as any additional resources, webinars that will make you the eEdge expert for MC #905. Weekly eEdge training class. Follow up with new agents, 2 weeks after on boarding to answer any questions that they may have regarding the system.

• Coordinate logistics for all scheduled classes, deliveries, work crew schedules, etc at the Market center.

• Follow all processes and procedures set forth by leadership as well as complete any additional duties as assigned. Duties and position will continue to grow as this becomes a more accountable leadership position within the market center.

Keller Williams has one of the best working environments! If you have any questions regarding the job opening, call me, Mynor Herrera, I can also give you expert help buying or selling in the DC, MD, & VA areas! I also specialize in Bethesda and Chevy Chase, as well as the sub-divisions of Rosemary Hills, Rock Creek Forest, East Bethesda, and Whitehall Condominium.

 

Help Wanted ASAP! Looking for a Smart Executive Assistant & a Market Center Administrator!

Earlier this year I become a partner with Keller Williams Capital Properties' new Bethesda-Chevy Chase office and business continues to be be great! As we work towards reaching the next level, both in my personal business and as an office, we find ourselves in a place where we need more smart and dynamic people who are looking to grow with us.

It's an exciting time for me, my office and the real estate market and if you are someone you know are interested in being my Executive Assistant or the office's Market Center Administrator, please contact me ASAP for more details or simply send me a cover letter, resume and salary requirements. Thanks!

MYNOR HERRERA'S EXECUTIVE ASSISTANT'S OVERVIEW

 

Key Area of Accountability	Key Tasks
1.    Leadership	Ø  Design and implement systems. Ø  Create and maintain operations manual documenting systems and standards. Ø  Review Annual/Monthly/Weekly Goals (4-1-1). Ø  Hire, train, consult, and hold accountable all additional administrative team members as appropriate for team structure. Ø  Block and manage work and personal time.
2.    Lead Generation	Ø  Manage client database. Ø  Track and coordinate leads. Ø  Coordinate advertising, including writing and placing ads, and producing graphics and feature sheets. Ø  Prepare listing packages. Ø  Prepare buyer packages. Ø  Maintain files for testimonials. Ø  Handle customer inquiries and complaints.
3.    Client Care	Ø  For Buyers: 1.     Provide Buyer Representation packet. Ø  For Sellers: 1.     Arrange for signs, lockbox, and photographs. 2.     Enter and update information in the MLS. 3.     Put in or link to websites and update websites as needed. Ø  Transaction and closing coordination, including: 1.     Set up contract-to-closing file. 2.     Fill out Greensheet. 3.     Schedule and coordinate closing process, including Distribution Authorization (DA). 4.     Insure for all filings and notifications. 5.     Provide postclosing information and service.

4.    Administration and Communication

Ø  Schedule and attend training. Ø  Set up and maintain all files, including listing property files and contract files. Ø  Maintain archives. Ø  Maintain all databases. Ø  Bookkeeping, including monthly P&L statements. Ø  Open and distribute mail; deal with correspondence. Ø  Answer phones; take and deliver messages. Ø  Send and receive faxes and email. Ø   Personal assistance as needed.

BETHESDA MARKET CENTER ADMINISTRATOR OVERVIEW

Key Area of Accountability	Key Tasks
1.    Manage Market Center Finances	Ø  Manage full charge accounting for the Market Center. Ø  Manage the computerized bookkeeping for the Market Center. Ø  Act as the Market Center liaison to the CPA. Ø  Maintain all office files. Ø  Report all production and accounting figures to Keller Williams Realty International (KWRI) on a monthly basis. Ø  Process and pay associate commissions in locations where associates are not paid at closing.
2.    Manage All Market Center Operations and Administrative Functions	Ø  Recruit, select, and train Directors of First Impressions (DOFIs) or Assistant MCAs. Ø  Interact with staff, associates, and vendors. Ø  Purchase supplies and equipment. Ø  Ensure professional appearances of all physical facilities. Ø  Distribute communications. Ø  Coordinate maintenance of office equipment. Ø  Responsible for phones being covered.
3.    Support Team Leader and Associates	Ø  Assist Team Leader in implementing Market Center training calendar and in conducting orientation. Ø  Provide support and feedback to the Team Leader on all matters affecting growth, productivity, and operation of the Market Center. Ø  Assist the TL in gathering materials for the weekly newsletter. Ø  Understand, demonstrate, and promote the WI4C2TS and the KW culture as it relates to associates, staff, ownership, and others. Ø  Calculate and create reports for local, regional, and international awards.